Privacy Policy

Last Updated: July 15, 2025

​ApplyAid AI ("we", "our", or "us") is committed to protecting your personal data and providing a secure, transparent experience as you engage with our AI-driven platform. This Privacy Policy explains what data we collect, how we use it, and your rights as a user.

1. Information We Collect

Personal Information
We collect information you voluntarily provide when using our platform, including:

- Name
- Email address
- Academic background (GPA, test scores, transcripts)
- Scholarship preferences
- Uploaded documents (e.g., essays, letters of recommendation)

Technical and Usage Data
We automatically collect:

- IP address
- Device and browser information
- Log data (e.g., timestamps, usage patterns)
- Interaction history with ApplyAid AI

2. How We Use Your Information

Your data is used to:

- Match you with scholarship opportunities tailored to your profile
- Provide SAT prep guidance and academic tools
- Customize your AI interactions for greater accuracy
- Improve the functionality and performance of ApplyAid AI

3. Data Sharing and Third Parties

We do not sell your data. We may share information with trusted service providers who assist in:

- Hosting and maintaining our services
- Delivering scholarship results
- Improving user experience

These providers are bound by confidentiality and data protection agreements.

4. Intellectual Property

All content generated by ApplyAid AI, including AI-generated suggestions, scholarship descriptions, test prep material, and platform features, is the intellectual property of ApplyAid AI. Users may not copy, sell, or redistribute this content for commercial use without prior written consent.

Any materials you upload (e.g., essays) remain your intellectual property, but by uploading them, you grant us a non-exclusive license to use them for the purpose of improving your service experience.

5. Data Retention

We retain your data as long as your account is active or as needed to:

- Fulfill scholarship matching services
- Comply with legal obligations
- Enforce our agreements

You may request deletion of your account and associated data at any time.

6. Your Rights

Under GDPR (EU Users)
If you are located in the European Union, you have the right to:

- Access your personal data
- Correct inaccurate data
- Request deletion ("right to be forgotten")
- Restrict or object to processing
- Data portability

Under CCPA (California Residents)
If you are a California resident, you have the right to:

- Know what personal data is collected
- Request deletion of your data
- Opt-out of the sale of personal data (we do not sell your data)

Under FERPA (U.S. Students)
ApplyAid AI complies with the Family Educational Rights and Privacy Act (FERPA). Any educational records you provide are protected and only used to offer scholarship and academic-related services.

7. Data Security

We use industry-standard encryption, firewalls, and access controls to protect your data. While no system is 100% secure, we take all reasonable measures to protect your information.

8. Children's Privacy

ApplyAid AI is not intended for use by children under the age of 13. If we learn that a user under 13 has submitted personal information, we will delete it immediately.

9. Changes to This Policy

We may update this Privacy Policy occasionally. All changes will be posted on this page with the updated effective date.

10. Contact Us

If you have questions or concerns regarding this policy or your data, please contact us at:

Email: privacy@applyaid.ai